Store passwords you write down in a secure place away from the information they help protect. To encrypt the document so that only authenticated owners of the document can remove the protection, click User authentication.
Note: Encrypting the document prevents others from working on the document at the same time. To remove all protection from a document, you might need to know the password that was applied to the document. Or you might have to be listed as an authenticated owner for the document. If you are an authenticated owner of the document, or if you know the password for removing document protection, do the following:. In the Restrict Editing task pane, click Stop Protection.
When you open a protected document, Word restricts what you can change based on whether the document owner granted you permission to make changes to a specific part of the document. The Restrict Editing task pane displays buttons for moving to the regions of the document that you have permission to change.
If you do not have permission to edit any parts of the document, Word restricts editing and displays the message, "Word has finished searching the document" when you click the buttons in the Restrict Editing task pane. If you close the Restrict Editing task pane and then try to make changes where you do not have permission, Word displays the following message in the status bar:.
This modification is not allowed because the selection is locked. To return to the task pane and find a region where you have permission to edit, do the following:. Information Rights Management in Office. Restrict or permit formatting changes. Add or remove protection in your document, workbook, or presentation.
What is File Block? Add protection and mark the parts that can be changed. Unlock a protected document. Make changes in a restricted document. Important: If you intend to protect the document with user authentication rather than password protection, be sure to type e-mail addresses, not Microsoft Windows or Windows Vista user accounts, for user names.
To assign a password to the document so that users who know the password can remove the protection, type a password in the Enter new password optional box, and then confirm the password.
Note: You must use this option if you intend to post the document so that multiple people can work on it at the same time. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it.
Store the passwords that you write down in a secure place away from the information that they help protect. Note: Encrypting the document prevents authoring by more than one person at the same time. For more information about user authentication, see Information Rights Management in Office When you open a protected document, Microsoft Word restricts what you can change based on whether the document owner granted you permission to make changes to a specific part of the document.
The Restrict Formatting and Editing task pane displays buttons for moving to the regions of the document that you have permission to change. If you do not have permission to edit any parts of the document, Word restricts editing and displays the message, "Word has finished searching the document" when you click the buttons in the Restrict Formatting and Editing task pane. If you want to unprotect the selected files, folder, or drive, tick the target data and click on the Unprotect button. In the backstage view, find Info, and select the Protect Document drop-down menu.
Now it will switch to the Restrict Editing panel, tick the second option - Allow only this type of editing in the document. Step 5. Below is another drop-down menu, choose the type of editing you want to allow.
Step 6. After making your choice, select Yes, Start Enforcing Protection. Step 7. Enter a password, and you need to reenter it to confirm. Then select OK. Now the Word will protect the document from editing. When a Word document cannot be edited, it is possible that this document is write-protected. If you have made changes to the write-protected file and want to save the changes, you can only save the file to another location. Maybe need to save it as another file name.
Save the document. You might need to save it as another file name if you have already named the document. That's all about how to lock a Word document. Generally speaking, both Microsoft Office and third-party file lock software are available for you to choose from. The prominent advantage of third-party software is that even if you have forgotten the password, you can recover it with the email address.
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Any image, link, or discussion related to child pornography, child nudity, or other child abuse or exploitation. Details required : characters remaining Cancel Submit 1 person found this reply helpful. Was this reply helpful? Yes No. Sorry this didn't help. Thanks for your feedback. Doug has told you a way to not show the edit here highlighting.
You should realize that this highlighting is a user option when you use the No Changes with exceptions method instead. It is not part of the document. Thank you very much, yes I understand, the user option to not display this is fine, I was hoping I could save the file with the option selected so it opened with the highlights off.
Conceivably, you could have a macro that changes the user option upon opening your document.
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